Theatre Green Book One Toolkit – Touring and Co-production

 

Green Contract Riders for Touring Companies and Venues

With thanks to Complicité and the members of the Touring Committee for producing this guidance.

Introduction

This toolkit page contains a template Green Rider for the venues you visit on tour.

• We have split the requests in this Rider into departments, to make task delegation easier for host venues. Feel free to use, edit and personalise the sections as appropriate for your organisation. 

• You may wish to consider which elements of this Rider you will include in formal contracts with venues (e.g. to ensure you receive energy reporting data).

• The rider is set out for Theatre Green Book Baseline standard. If appropriate, you may amend it to request that partners target Intermediate or Advanced standard.

TEMPLATE GREEN RIDER

[Company name]

Green Rider: Venues

Introduction

[Offer a brief overview of your company’s stance on sustainability and environmental issues. e.g.]

[Insert company name] is committed to action on the environmental crisis. We are keen to take responsibility for our impact on people and planet and ensure that we create and tour productions as sustainably as possible. We are not perfect, but are always looking for ways to improve the social and environmental impacts of our work. 

This rider relates to [insert name of production], which is being made to the [insert standard, ‘Baseline’, ‘Intermediate’ or ‘Advanced’] standard of Theatre Green Book volume 1: Sustainable Productions. We ask that our venue partners do all they can to support us in achieving our target. This document outlines how you can help us. Please let us know about your own targets on sustainability and environmental issues, and we’ll do all we can to support you in achieving these, too.

You can read our Environmental/Sustainability Policy here [add link].

We hope you will work with us on sustainability matters. this alone and we look forward to collaborating with you.

Prior to our arrival, we request that you take the following actions [OR ‘as many of the following actions as possible’]:

General Operations

• We encourage all our partners to do everything possible to comply with Theatre Green Book: Sustainable Operations, Basic Standard.

• Consider switching to low-carbon, renewable electricity. Please let us know if you have already done so, as this affects our carbon reporting.

Programming

• Collaborate with us on your barring clauses and exclusion zone policy where possible, to help us reduce total miles travelled across the tour.

• Have an Environmental Policy and Action Plan, and educate your staff on environmental best practice in your venue. Please share your Environmental Policy or green touring riders with us.

Marketing

Comply with Theatre Green Book: Sustainable Operations, Basic: ‘Implement ‘Marketing and Ticketing’ Toolkit Guidance.

• Liaise with us on the show programme (i.e. numbers of hard copies and/or supporting dissemination of a digital link).

• Use e-tickets and digital marketing where possible.

• Comply with Theatre Green Book volume 3: Sustainable Operations,

Baseline standard B.18: ‘Encourage sustainable transport options, and monitor audience transport choices.’

• Offer audiences information on car-sharing, public transport and active transport (e.g. walking, cycling, wheeling) routes to the venue. Please share this information with us.

• Provide audiences with information on electric vehicle charge points at the venue/in the local area. (A map of UK charge points is available here.) Please share this information with us.

• Provide secure bike parking.

• Tell us if you have an electric vehicle charge point – or consider implementing one.

While we are with you, we request that you take the following actions [OR ‘as many of the following actions as possible’]:

General Operations

• We encourage all our partners to do everything possible to comply with Theatre Green Book: Sustainable Operations, Basic Standard.

Dressing Rooms and Rehearsals

• Comply with Theatre Green Book: Sustainable Operations.

• Turn on dressing room heating/air cooling and lights either just before or when we arrive. [If you require a minimum temperature for your artists, include it here].

• Use environmentally responsible cleaning products.

• Use recycled paper products (e.g. toilet paper, hand towels).

• Provide clearly labelled recycling facilities backstage, in easily accessible locations including in dressing rooms. If your venue collects food waste, please also provide food waste bins in dressing rooms.

Building Management

• Comply with Theatre Green Book: Sustainable Operations.

All heating and cooling to be controlled by timers, or ensure operational procedures in place to avoid energy wastage.

• Allow and assist us with monitoring the [insert ‘electricity/gas/generator fuel/etc.’] usage of the show.

• Minimise use of backstage lighting, whilst following Health & Safety guidelines.

Catering

• Provide drinking water taps/water dispensers, and no single use plastic cups.

• Provide reusable/washable crockery (plates, cutlery, etc).

• If you are providing food, please: 

• Always offer vegetarian and vegan options.

• Only provide food and drinks in the quantities requested.

• Only chill items that need to be kept cold, or that we have requested to be chilled.

• Give preference to products with environmental credentials, e.g. organic, seasonal, Fairtrade, locally sourced, plastic-free packaging, etc.

• Provide condiment bottles/dispensers, instead of single-use sachets.

• Donate or give away any unused food and drinks. If this is not possible, please compost them.

Travel & accommodation 

• When booking accommodation for us, please choose hotels near the venue where possible.

• Give preference to hotels with environmental credentials, such as Green Tourism, EU Ecolabel or Green Globe. (A list of certifications can be found here). Please contact us if you are unsure what to book.

• Share links to bike/scooter rental options or shuttle buses for our staff to use whilst at the venue.

• Please book any taxis for us using a company with electric vehicles. If this is not possible, request hybrid or fuel-efficient cars.

Further advice

If you need further advice on how to make your venue more sustainable, we suggest you use the Theatre Green Book’s guidance.

We are grateful for your collaboration on these issues. Reciprocally, our company [insert company name] is committed to:

• Providing venues with all necessary information about the show, including lighting, sound, set, prop and wardrobe needs – to limit unnecessary purchasing.

• Liaising with venues on the show programme (numbers of hard copies and/or digital link) to prevent over-ordering whilst ensuring accessibility.

• Communicating venues’ environmental policies, guidelines and recycling procedures to relevant staff.

• Communicating venues’ green transport options to our audiences.

• Providing our staff with reusable water bottles and keep-cups, or encouraging them to bring their own.

• Traveling to venues using public or active transport, where possible.

• Providing ethically-sourced food and drink to our staff/members, when we are in charge of catering.

• Monitoring and reducing the carbon footprint of our tours, including [insert as applicable, e.g. show power, accommodation and transport of staff and freight].

• Educating our staff on environmental best practice / ensuring all staff have undertaken Carbon Literacy training.

• Improving the sustainability of our productions by… [insert as appropriate, e.g.  ‘adhering to Theatre Green Book guidance (baseline / intermediate / advanced)’]

[Insert any other actions that you are taking in relation to the sustainable production and touring of your show.]

[If the production is out of doors, or site specific, add additional clauses, e.g:]

General

• Theatre Green Book toolkit guidance on outdoor and site specific productions can be found here:

https://theatregreenbook.com/sustainableproductions-toolkit/outdoor-site-specific-productions/

https://theatregreenbook.com/sustainableproductions-toolkit/urban-arts-festivals/

Operations

• Where possible, make use of mains power, existing services and spaces. 

• Where power and/or infrastructure is not available, we welcome a discussion about suitable alternatives; e.g. hybrid generators or power stacks.

• Monitor energy usage and water consumption on sites where mains and services are non-existent, where practically possible.

Catering & welfare

• Make use of existing services and spaces where practically possible.

• Encourage artists to bring reusable bottles for water coolers, and provide sustainable crockery (plates, cutlery, etc.) where no running water is available on site.

• To avoid refrigeration, consider long life oat milks / dairy alternatives on sites.

Thank you for taking the time to read our Green Rider. If there are any other ways in which we can support your efforts to become more sustainable or collaborate on these matters, please contact [insert name]

[If there is a particular issue you would like to collaborate on, insert this here. E.g.: “We are particularly interested in collecting data on audience travel choices. We would welcome the opportunity to discuss this further.”]

Further Resources

An alternative example Green Rider: https://juliesbicycle.com/wp-content/uploads/2022/01/2018JB_GreenRider_Music.pdf 

https://juliesbicycle.com/wp-content/uploads/2022/01/ACE-webinar-travel-and-touring.pdf (2022)

https://juliesbicycle.com/wp-content/uploads/2022/01/Touring_guide_2015.pdf (2015)

https://on-the-move.org/sites/default/files/library/OTM_green-mobility-guide_EN.pdf (2011)

https://on-the-move.org/resources/library/moving-arts-managing-carbon-impacts-our-touring (2010 (bands/orchestras/theatre sections)

JB’s Biofuels factsheet (from 2012) – https://juliesbicycle.com/wp-content/uploads/2022/01/Biofuels_factsheet_2012.pdf

https://greentouring.net/ 

There is also an English version of this guidance. The examples are Radiohead & Jack Johnson, so definitely at the bigger international end of things!):

https://www.greentouring.net/downloads/GreenTouringGuide_EN.pdf